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In Step 1, the predominate IPMC process group is Planning. It is during this phase that the project manager or project sponsor ensures senior officer and business owner approval of the project scope, schedule, budget, risks, acquisition strategy, and product requirements. A best practice is to have the appropriate senior officer(s) and business owner actually sign the Project Management Plan and subordinate plans that contain the above information. Important distinctions exist between Step 1 Concept Development tasks and the tasks required to prepare and communicate information for the Exhibit 300 process (See Appendix D for a more detailed discussion of the Exhibit 300). The major distinction is that the Step 1 Concept Development process is goal driven, with milestones being reached after intermediate project goals are achieved; while the Exhibit 300 process is an annual process, requiring actions throughout the year to meet OMB submission dates. In the Step 1 Concept Development phase the project plans are created to control the project. This is also the period of time when the groundwork is laid for Exhibit 300 reporting by entering the project planning data into the project management software. The Milestone I review is intended to have the Project Manager address areas necessary to warrant approving the commitment of resources to a prototype or pilot effort. At Milestone I, the PM demonstrates a well-founded business case for the effort. Prototype efforts are encouraged within VA, as a general principle, in order to speed time to market and to increase the likelihood that the delivered product will fit the end users’ true needs. For certain projects, the project requirements and maturity of the technology will have already been established. In these cases, the project may proceed to a combined Milestone I/II review.
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