Initiating is the conceptual element of project management—the basic processes that should be performed to get the project started. This starting point is critical because those who will deliver the project, those who will use the project, and those who have a stake in the project need to reach an agreement on its initiation. Involving all stakeholders in the project phases generally improves the probability of satisfying customer requirements by garnering the buy-in and shared ownership of the project by the stakeholders. The basic processes for the initiation phase are:

▲    Selecting the project

▲    Determining business needs

▲    Collecting historical data

▲    Determining objectives

▲    Determining high level deliverables and estimates

▲    Developing a product description

▲    Identifying the qualifications of the project manager that would be best suited for the particular project

▲    Determining high level resource requirements

▲    Obtaining project initiation approval.

Figure 0.3 depicts the initiation process flow.

: Initiation Process Flow

For the project to get started “right,” it is essential that all stakeholders participate in this critical initial phase of the project. The success of the organization and the project team depends upon starting with complete and accurate information, management support, and the authorization necessary to manage the project.

Figure 0.4 illustrates the project initiation phase stakeholder participation.